Stellenbörse Kunstgeschichte / Kunstwissenschaft
Institution / Firma:
Frankfurt am Main
Ausbildung / Volontariat, öffentliche Verwaltung
Bachelor / Diplom (FH)
Traineeships in the Directorate General Administration
Closing Date for Applications: Wed, 29 Mar 2017
Functional area: Administration
The Directorate General Administration (DG/A) is responsible for facility management services throughout the European Central Bank (ECB). It provides infrastructure, technical and security facility management services, operates the ECB’s premises and provides infrastructure support, medium-term spatial requirements planning and premises project management. It also coordinates the ECB’s Environmental Management System (EMS), as well as all occupational health and safety activities.
DG/A is organised in three divisions and one section: the Administrative Services Division, the Premises Division, the Security and Safety Division, and the Facility Management Business Support Section.
As the successful applicant you will be allocated to one of the following business units and entrusted with the following main tasks accordingly:
- contributing to the development and maintenance of the ECB’s EMS in accordance with the ISO 14001 standard and the EU Eco-Management and Audit Scheme (EMAS);
- developing internal and external communication materials on environmental management-related activities (e.g. the ECB’s environmental statement) and carrying out continuous communication across all levels of the organisation;
- supporting the ECB’s group of Environmental Representatives in their EMS-related work, especially with regard to the performance of internal environmental verifications, coordination and communication activities;
- supporting the organisation of staff events and campaigns that have an environmental focus;
- supporting the organisation of internal and inter-institutional meetings and workshops on environmental topics;
- carrying out related administrative and auxiliary tasks, such as collecting and analysing environmental data, ensuring the appropriate documentation of processes, evaluating information to be presented to management and providing general support to the team in its work towards specific objectives and tasks.
Corporate real estate management:
- strategic planning: supporting strategic planning, adapting the Division’s Vision and Mission statement, and involvement in other areas related for example to balanced scorecard, SWOT analysis and/or key performance indicators (KPIs);
- budget and accounting: supporting the structuring and reporting of costs for the tracking of KPIs, the development and maintenance of a divisional benchmarking structure as well as the functional development of relevant modules of the ECB’s SAP enterprise resource planning system;
- data management: supporting the development of data management-related concepts for the ECB’s own and leased premises;
- data analysis: supporting the analysis of data and the evaluation of results.
Art Project management:
- supporting the coordination of copyright agreements with artists/galleries;
- supporting the production of high-resolution images of artworks and accompanying information;
- contributing to the drafting of texts on artworks and adjusting texts produced for written material to audio;
- supporting the coordination of the editing of art-related information and entering it into a content management system;
- supporting the Art Project Office in organisational tasks on special occasions (e.g. vernissages).
Technical facility management:
- energy management: collecting available data and entering it into systems; contributing to the drafting of a concept/method for analysis of the data and summarising the results in a report; identifying gaps preventing the implementation of efficient energy management.
- supporting activities related to accounting and budget for projects, contract cost controlling and invoice payment;
- supporting activities related to contract and claim management;
- providing support and assistance in the day-to-day work of the Project Management Section.
Qualifications and experience:
You will have the following knowledge and competencies:
- depending on the recruiting unit in DG/A, a bachelor’s or higher degree with a specialisation in one of the following fields: environmental protection and/or sustainability management and communication; accounting; finance; business administration or public administration; law; engineering; organisational development; risk management; business continuity management; art history, curatorial studies or library and information studies and information technology;
- knowledge of, and ideally some practical experience in, one or more of the following areas: environmental management and/or environmental communication; budget planning and control; project planning and control; organisational development; accounting (financial reporting); information technology; operational risk management; and business continuity management;
- for the environmental management profile familiarity with the requirements of relevant environmental standards and regulations, in particular ISO 14001, and, ideally, a working knowledge of EMAS;
- for the art project management profile ideally experience in drafting texts on contemporary artists and their artworks and ideally, experience in the contemporary art market;
- an advanced command of English, ideally accompanied by a moderate to intermediate command of German;
- proficiency in MS Office, such as Word, Excel and PowerPoint;
- knowledge of other software applications such as MS Access, MS Project and SAP would be an asset;
- experience in drafting and presentation;
- ideally, knowledge of database systems.
You will be able to collaborate well with colleagues, communicate clearly, deliver results, thrive in an environment of diverse people and ideas, and adapt to change with ease.
Traineeship of six months, with the possibility of an extension to up to 12 months in total in the same or in another business area.
How to apply:
Applications are to be made in English and submitted using our online application form. An "Applicants' Guide" can be downloaded from our recruitment pages.
The recruitment process may include a pre-screening exercise and a telephone interview.
Before applying, applicants should check that they meet the conditions set out in Article 4 of the rules governing the traineeship programme:
Further information on the ECB's traineeships can be found via the above link.
Applicants are accepted from nationals of the Member States of the European Union.
The requirements laid down in the vacancy notice must be met by the closing date for applications.
This vacancy notice may be used to fill the same position again, or similar positions, within 12 months of the selection decision.